Administrative Assistant Job in Kenya

 Job Title: Administrative
Assistant

Hiring Organization: Nova
Pioneer
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Education
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/12/2024

Nova
Pioneer Education Group is a Pan-African independent school network offering
preschool through secondary education for students from ages 3 through 19. We
prepare the next generation of leaders and innovators through world-class
teaching methods with an emphasis on 21st century skills. We established Nova
Pioneer because we believe education should prepare young people to create
their future, not just work in it.

About
The Role


You
will:

Schedule
meetings for the School Principal in line with their diary

Facilitate
the public relations function of the front office

Prepare
documents ahead of internal and external meetings as directed by the
School Principal (photocopying, binding, filing etc.)

Prepare
documents for internal display on pin-boards or notice boards (brochures,
posters, etc.)

Keep
custody of the students’ attendance registers and any confidential
documents on behalf of the School Principal

Maintain
the school’s student roster (termly) and update it as necessary

Maintain
The Principal’s Google calendar, scheduling meetings, calls,
virtual/teleconferences, and attend to meeting logistics so that meetings
are started on time with full participation

Communicate
with internal and external stakeholders via telephone, in person and in
writing through the drafting of letters, memorandums, reports, and emails

Coordinate
travel and accommodation for the School Principal

Handle
invoices and transportation requests for the School Principal

Facilitate
logistical arrangements for weekly, monthly and quarterly meetings

Provide
administrative services and take minutes for various meetings when
required

Receive
guests and/or visitors for the Principal as well as any other visitors in
the network office

Assist
in managing PTA communications and meetings

Issue
materials/stationery to team mates.

Maintain
and update the inventory tracker and raise stationery requisitions.

In
addition to these typical duties, may perform other duties as assigned and
required

Finding
ways to improve administrative processes

Prepare
communications, such as memos, emails, invoices, reports and other
correspondence

Create
and maintain filing systems, both electronic and physical

About
You

You
have a Diploma or Degree in Office Administration and possess HR knowledge
and skills.

You
have 2-3 years experience in Front Office Management, preferably of an
established startup, large company, or a school

You
are experienced or open to learning the Google software suite (Google
Calendar, Docs, Sheets, G Mail, etc.) as well as Microsoft Office (Word,
Excel, Powerpoint)

You
are experienced and proficient in MS Suite with strong writing skills (for
office communication) and are skilled in making posters and certificates

You
have excellent organizational, planning and time management skills – you
are able to handle many moving parts while maintaining high standards of
excellence

You
demonstrate capacity to analyze complex situations and solve problems

You
are a great communicator. You are able to provide a clear and effective
written and verbal communication to the leaders and school team

You
have an exceptional ability to think strategically and yet you sweat the
small stuff—people see you as unusually detail-oriented and conscientious

You
have the ability to exercise discretion in handling sensitive matters

You
have a flexible and adaptable approach to work

You
are proactive and have an enthusiastic approach to work

You
are excited about our organizational culture—and in particular, you are
fired up to challenge yourself by embracing mutual vulnerability and a
firehose of feedback

Click
Here To Apply

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