Administration Assistant Job in Kenya

Job Description

The Admin Assistant is
responsible for specific aspects of administration and Supply chain department
support at IRC’s Main office in Nairobi. This covers office administration and
the Supply chain support department.

Responsibilities.

Utilities
Management & Supply Chain Support.

Upholding
all IRC policies, working towards its mission and Vision.

Ensuring
the Reception is always manned.

Ensure
the Office is clean and always organized.

Ensure
timely payment of utilities: Water & Electricity for Office, guest
house, apartments, and Warehouse.

Telephone-
Safaricom postpaid lines, prepaid lines. Payment of courier services for the
dedicated courier.  -as well as ensuring they are paid on time.

Maintain
tracking system for utilities and update every month. 


Purchase
of office drinking water and ensuring timely payment.

Issuing
of gate passes to any equipment or items getting out of the IRC office.

Raising
of operation Online PRs in the admin department. -We moved to Integra and with
limited access to everyone I help in raising all PRs for All departments 

Support
SMTs with their requests, travel requests, and payment of school fees for their
dependents.

 In
charge of office consumable supplies and office stationery supplies in the
office -With proper tracking to ensure timely procurement.

Support
of IHUB office at the reception, coordinating courier services, receiving, and
logging in IHUB invoices, receiving, and transferring their calls, receiving
their visitors

Supervising
and booking boardroom for staff meetings in a coordinated way for both Kenya
and IHUB and ensuring they have tea coffee and snacks upon request.

Supervising
tender bid registers as they come.

Ensuring
the First Aid Box is Fully equipped as per the OSHA guidelines.

Help
other departments organize meetings and ensure they have all that is needed.

Link
between some suppliers and other departments.

In
coordination with HR, I help staff during the onboarding and exit process.

Key Result Areas:

Provision
of effective and efficient administrative support services to the supply chain
department.

Day-to-day
efficient operations of the administrative and supply chain department services
in the office.

Qualifications

Diploma
in Business Administration and Management, or another related field.

At
least 4 years experience in administration and management in a busy office,
preferably with a Nongovernmental organization.

Customer
care skills and how to apply them.

Excellent
computer skills: Word, Excel, Access.

Knowledge
of administrative rules and regulations.

Required Experience &
Competencies:

Demonstrated
ability to perform a wide range of inter-related complex administrative
services.

Excellent
communication skills.

High
level of personal initiative, proactive problem-solving, and analytical skills.

Ability
to work with minimum supervision.

Knowledge
of listening skills.

How To Apply

Click Here To Apply,

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