Accounts Assistant Job in Kenya

Accounts Assistant

Job Purpose

Responsible to the Finance
Officer (FO). The Account Assistant supports the finance department by
performing various accounting and administrative tasks. This position is
responsible for timely and accurate recording of financial transactions,
maintaining records, and reconciliations, and contributing to the overall
efficiency of the finance team as guided by the college policies.

Scope of the role:

Accounting and administration
Accounts Payable and Receivable
Financial Record Keeping

Your key Responsibilities:

To ensure that all funds received from clients are receipted
in the system accurately, on time, and a valid receipt is issued

Reconciling cash deposits/cheque collections at the end of
each day with cash book balances and Preparing cash received schedules and
summaries relating to cash receipts on a weekly and monthly basis,
separated between tuition and other receivables

Collecting cash revenue and ensuring banking is done within
24 hours, as well as Performing reconciliation of accounts, identifying
and resolving adjustments and discrepancies in financial records

Monitor monthly receivables activity while making sure that
billing, collection, and reporting are done

Examine and analyze customer account details, which include
non-payments, and delayed payments, and create an internal recovery system
to ensure debtors’ days are maintained at 30 days

Set up new customers and suppliers in the Microsoft Dynamics
NAV system, Complete general ledger account reconciliations by analyzing
transactions, comparing expected results to actual results, identifying
errors, making necessary corrections, and presenting data in a
user-friendly format

Continuous debt collection to ensure receivables are
maintained within 30 days and match supplier invoices to the delivery
notes and the Purchase orders before updating them into the Microsoft
Dynamics NAV system

Ensure timely Supplier Reconciliations before processing
payment and Verify that all payment documents are properly approved,
accurate, and complete before processing Suppliers, Staff, and Students
Payments by EFT, Cheque or Mpesa

Calculation and Deduction of Withholding Taxes where
applicable, adjusting the WHT and issuing withholding certificates, and
assisting with the tax provision reporting process and the tax compliance
process including the submission of tax returns and tax payments to the
relevant tax authorities

Ensure that all adjustments to supplier accounts including
credit /debit notes are approved accordingly before processing and
responding to queries from the suppliers and customers

Liaising with the procurement department regarding any
supplier queries and Prepare payables and receivables audit schedules

Any other duties assigned by management.

Qualification and Experiences

Minimum requirements:

Bachelor’s Degree in Accounting and Finance plus CPA (I) or
equivalent qualifications

Over two (2) years of experience in financial accounting in a
learning institution

Key Skills and Competencies

Considerable knowledge of financial accounting and debt
collection systems

Ability to perform professional accounting work by the
international “Generally Accepted Accounting and Auditing Principles”
(GAAP), procedures and controls

Effective communication skills ability to present ideas
clearly, both orally and in writing, and to prepare comprehensive reports

Ability to identify and resolve problems promptly, gather and
analyze information skillfully, develop alternative solutions, work well
in group problem-solving situations, and use reason even when dealing with
emotional topics

Considerable knowledge of computerized information and
financial management systems, proficiency in database systems, spreadsheet
and flow chart applications, computerized accounting systems

Demonstrate ability to meet deadlines, analyze financial and
operational data and information, think analytically and critically

Ability to maintain a high level of confidentiality, remain
open to new ideas, and experiment with improved systems and proven methods

Ability and willingness to make consultative decisions,
exhibit sound and accurate judgment, support and explain the reasoning for
decisions, include appropriate people in the decision-making process and
make timely decisions

Personal Attributes

Team player
Positive attitude
Initiative taker
Logical and detail-oriented
Good analytical and problem-solving skills
Highly committed and self-motivated

How To Apply

Click Here To
Apply

Apply before or on Jan 15,
2024

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